The health of any organization is closely connected to the efficiency of its IT service desk. However, many organizations don’t follow best practices in their service desk operations, which results in low end-user satisfaction.
Here is a quick list of IT service desk best practices that will help you be prepared, provide great service, and ensure end-user satisfaction. We’ve collated these practices from our conversations with industry leaders. We’ll look at how two IT technicians, Rob and Jeni, handle the various help desk tickets that come their way.
Document and archive incidents for effective incident management
Merely stating closed or fixed doesn’t resolve the incident for end users. You’ll need to explain in detail the resolution process. Then, you can include the process as a knowledge base article so that it can be referred to in the future.
Listen to end users and act on feedback
Throughout the incident life cycle, notify your end users through automatic email alerts. Solicit their feedback before closing the incident to ensure effective resolution and enhance your relationship with end users.
Route incidents to the right technicians to speed up resolution
Configure business rules and auto-route tickets to the right technicians based on their expertise. This will ensure SLA compliance, improve business productivity, and enhance end-user satisfaction.
Schedule periodic service request reports to reduce IT expenses
Scheduling periodic audit reports provide in-depth information like rarely used assets, unused software, compliance reports, and even prohibited software in the network. This information will help you make informed and proactive decisions and reduce IT service costs.
Encourage self-service adoption to minimize recurrent incidents
Creating knowledge base articles and resolution templates will prevent this. You can avoid technicians working on repetitive tasks and to reduce their workload. Making general announcements will keep the end users informed about known issues.
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